Tower

  • Managing the Internet and Intranet
    1. Acceptable Use Policies: To insure responsible use of our vast Internet resources, while alleviating our liability, we designed an Acceptable Use Policy for users to read and sign. This policy is comprised of four Internet and email related documents and are designed to be used in the following ways (Copies of these policies can be found in all the appropriate program handbooks):
      1. One: If an active member of staff wants to use email or web they must sign the Staff Acceptable Use Policy, which includes the paragraph: staff will employ electronic mail on a daily basis at work as a primary tool for communications. The district may relay upon this medium to communicate information, and all staff will be responsible for checking and reading messages daily.î They will also read the Legal Issues and Consequences - Acceptable Use Policy (Part 2). (Appendix A)
      2. TWO: If a casual user (staff, teacher or student) wants to use email or web resources, they must sign the Casual User Acceptable Use Policy, which does not include the above mentioned paragraph. . (Appendix B)
      3. THREE: They will also read the Legal Issues and Consequences - Acceptable Use Policy (Part 2) (Appendix C)

    2. Web Page Policy: If someone wants to develop a web page they must sign an Acceptable Use Policy Parts 1 &2 and the Web Site Policy as well. (Appendix D)
      1. What is Acceptable on Home Page: Since each program's web page appears as a dependent window and the two navigational bars remain on the screen, it is important to be sensitive with the overall look and feel of East Side Adult Education's Web Site. This is not to limit any ones creativity but simply to keep a uniform appearance. If there are concerns or questions, they should be addressed to the web master or technology coordinator.

    3. Web Page Policy: If someone wants to develop a web page they must sign an Acceptable Use Policy Parts 1 &2 and the Web Site Policy as well. (Appendix D)
      1. What is Acceptable on Home Page: Since each program's web page appears as a dependent window and the two navigational bars remain on the screen, it is important to be sensitive with the overall look and feel of East Side Adult Education's Web Site. This is not to limit any ones creativity but simply to keep a uniform appearance. If there are concerns or questions, they should be addressed to the web master or technology coordinator.
      2. Teacher Web Pages for class assignments, projects and important[ links.
      3. Student or Class Web Pages: Student web pages must be monitored for content by the lab instructors who supervise the creation of these pages. The content of these pages must be consistent with a pedagogic purpose and not to further business or other personal purposes.
      4. Security and Access: No personal information about students nor staff will be posted on the program's web pages. Links to personal web pages or to personal businesses will not be allowed. Some web pages will be password-protected to limit access (e.g. an online course which requires a fee). Privileges to add, modify or delete files on the aenet server will be limited to web development team members.
    4. Web Sysop Procedures: The Adult Education Internet server (aenet.esuhsd.org is administered by adult education personnel with assistance from ESUHSD Information systems. A web development team at East Side Adult Education will make decisions concerning polices governing the contents, design and update privileges of the East Side Adult Education web site. The web development team will designate those persons responsible for managing the data on the Internet server. The messages receive by the web slave account will be forwards to the appropriate Program Department Chairs for replies unless the question are generic and can be answered by the web master.
    5. Web Authoring: The Independence Adult Center's Web Site (AENET) is dedicated to delivering content based by program. The web site provides a navigational home page that is comprised of two- (2) navigation bars and one (1) center page. The navigational bars reside at top and at left of screen. The main page resides in the center. Each program will have the appropriate number of links to direct visitors to the 'home page' for their program.
      1. With the first click on a program link, the center page is replaced by the home page for the chosen program. The navigation bars (located at left and top) remain in place for the visitor's ease of use.
      2. It is the responsible for each program to create their own content for the visitors, as well as update & refresh the material so as not to become stale.
      3. Authors must take care in designing their web pages and must follow the folder conventions as laid out and depicted under the server section.
      4. Authors should always make sure their web pages have an .html extension.
      5. Authors should always make sure that their images are lower case (i.e. .gif, .jpg, .png).

    6. Procedure to post web pages: As our server is password protected, departmental programs cannot post web pages without delivering new material to a web master. New pages can be attached to e-mail or can be saved to diskette and hand-delivered. It is assumed that if there are special instructions, they will be included.
      1. After the pages and graphics have been posted, it is the responsibility of the author to browse to those pages to see if any formatting issues have arisen.
      2. If there comes a time when departments are given restricted passwords to upload files, Web Authors must post pages to a 'UPLOAD' area to avoid inadvertently damaging existing files on the server. If there are any special handling procedures, it's important to supply a text file appropriately titled, calling it to the web master's attention.
    7. Procedures to acquire E-Mail: As of spring 2000, Aenet no longer handles e-mail accounts. E-Mail accounts are assigned & maintained on East Side Unified High School District (ESUHSD). It is a Microsoft Exchange Server so any e-mail addresses will have the following naming convention: username@esuhsd.org. New accounts for staff can be obtained by calling your Technology Coordinator. No student accounts (they can use hotmail, yahoo or other free services).
    8. Server Structure:
      1. Naming Convention: AENET Server is set up with the following file convention: Each program receives one folder on the AENET server. Within the department folder, there are secondary folders for each class or project for the departmental program. Within these 'sub folders', there will also be folders for each type of element used for class or project web page(s) - i.e. a folder for images, folder for sounds, and an 'items-not-used' or 'storage' folder.
      2. For the convenience of all programs, the web master will run periodic checks to see if active links and images are correctly linked. For this reason, old pages and images should be moved to the 'storage' folder.
      3. When designing for IAC web page, keep in mind that we are using frames. There is a top and side frame that remain constant while a visitor is browsing our web site. The main frame is the area that your page will be viewed in. Assuming that the viewer has a monitor that is set to the lowest resolution ( 640 pixels wide and 480 pixels high), the main frame area is 485 pixels wide and 280 pixels high. The most important dimension is the width as a viewer can scroll down the page but you don't want them to scroll across the page.
      4. If you are using tables when designing your page, you have two choices: 1st. If you want the viewer to see all information at one time without scrolling, either make your table 485 pixels x 280 pixels OR make your table 100% wide and 100% tall; therefore, the table will adjust itself to fit into the space.
      5. 2nd. If you are using a table with fixed dimensions, you should align the table to the center of the page. The reason you need to do this is so when viewers who are visiting the web site have their computers set to a higher resolution the table will appear in the center of the main page and not aligned to the left. (note:If the viewer sets their monitor to a higher resolution (lets say 800 pixels wide x 600 pixels high) the main frame area will also increase, but it's best not to design your web page for this larger area)
    9. Server Theory: In order to better serve our learners, our staff, our community and at the same time prepare for the future, it is recommended that East Side look at ways to provide information to a global community. Technology, meaning existing and projected computer purchases as well as software, can provide information through email, the Internet and an Intranet.
      1. The Internet gives East Side the capability of using all the Internet but yet viewing and using selected East Side information through a secure and password protected web site. This is similar to our existing VAX system. East Side currently has a web presence and this could be further developed to provide database information, interactive on-line classes in citizenship testing, selected older adult classes and community education classes. Classes would be open to the general public and registration data could be provided through a secured site.
      2. By having a secure site, staff members could log into the web site, give a password and obtain database information that currently may be available only when one is in the office. By having a secure site, information on this site can be available 24 hours a day, anytime, anyplace, anywhere.
      3. Hand-in-hand with this, an Intranet, meaning internal communication, could be developed simultaneously to provide training, information, to only the East Side support and academic staff. An Intranet could be used by support staff to answer questions such as: how do I do this in Word? How do I do this on the Internet? How do I fill out this information? Where can I find information on such and such?
    10. On-Line Registration:
      1. Presently the Community Education program offers online registration contracted through Boston Reed, which registers students, collects fees though a secure server, and e-mails registration confirmations to students.
      2. The District has recently proposed designing and hosting a self-contained online registration system that would automatically update the Community Education FileMaker Pro registration database. Discussions of this proposal will proceed in conjunction with the implementation of the new adult education attendance system so that all registration databases are compatible.

      11. Contents